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Business Debt Collection Letter

Debt Collection Letters & Forms: How to get your customers to pay (The Collecting Money Series Book 17)

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Most important is your small business's reputation in the community.

The content of any business collection letter usually states the nature of the complaint and the steps that the recipient needs to take to resolve it. For example, a letter for a debt that is 60 days past due might state: "We still have not received payment for Invoice #19 dated January 2, 2012. On March 2nd, we sent a past due reminder but have not heard back from you. Please contact our office as soon as possible to arrange payment."

The content of any business collection letter usually states the nature of the complaint and the steps that the recipient needs to take to resolve it. For example, a letter for a debt that is 60 days past due might state: "We still have not received payment for Invoice #19 dated January 2, 2012. On March 2nd, we sent a past due reminder but have not heard back from you. Please contact our office as soon as possible to arrange payment."

Use a collections agency to send letters

Sample Collection Letters | BizFilings Toolkit

Business collection letters usually adjust their tone to the amount of time an invoice is delinquent. While the primary goal of a collection letter is to persuade the customer to submit payment, the collection process shouldn't jeopardize the business relationship. Companies may use collection letters as the only means of communication when they attempt to collect past due invoices. Some might use them as a supplement to collection calls.

Business collection letters that are final notices will typically inform the customer that his debt will be referred to a collection agency after a certain date. In some circumstances, a final notice may also state that the company will file legal action or repossess unpaid property. Final notices usually occur with debt that is 90 days or more past due. For example, a final collection letter for payment on furniture might state, "Unless payment in full is received within two weeks from the date of this letter, we will be forced to repossess the property."